6 Tips to Consider When You’re Ready to Lease a Copier:
How to Make the Right Decision for Your Business
When it’s time for your business to upgrade its copier, the decision can seem daunting. There are so many factors to consider: price, features, brand, maintenance, and more. How do you make sure you’re making the right decision for your company?
We’ve put together a list of six tips to help you the perfect Lease a Copier for your business. Keep reading to learn more!
1. Printing Volume
One of the most important factors to consider when leasing a copier is your business’s printing volume. How many pages do you need to print each day? Copiers are rated for a certain number of prints per month, so it’s important to choose one that can handle your business’s needs. If you’re not sure how much volume your business does, SouthEast Laser can offer a Print Volume estimation after speaking to you about your printing habits.
We will generate a custom report with recommended copier models based on your business’s needs.
2. Monthly Duty Cycle vs. Recommended Average Monthly Print Volume
When looking at copier models, you’ll notice two different numbers: the monthly duty cycle and the recommended average monthly print volume. The monthly duty cycle is the maximum number of prints a copier can handle in a month without damaging the machine. The recommended average monthly print volume, on the other hand, is the number of prints Xerox recommends for optimal performance.
For example, let’s say you’re considering the Xerox WorkCentre 6515/DNI. This model has a monthly duty cycle of 30,000 pages and a recommended average monthly print volume of 750 pages. That means it can handle up to 30,000 prints per month without damaging the machine, but Xerox recommends only printing an average of 750 pages per day for optimal performance.
When choosing a copier, it’s important to find one with a monthly duty cycle that exceeds your business’s needs. That way, you’ll have some wiggle room in case you need to print more than usual one month. However, you should also try to stay close to the recommended average monthly print volume to keep your machine running smoothly.
3. Faster Isn’t Always Better
When it comes to copiers, faster isn’t always better. In fact, printing too quickly can actually cause problems down the line. That’s because the fuser (the part of the machine that melts toner onto paper) needs time to cool down between prints. If you’re constantly printing at high speeds, you run the risk of damaging the fuser and shorten the lifespan of your machine.
So, how do you know what print speed is right for your business? First, consider your average print volume. If you only need to print a few pages per day, a slower print speed will be just fine. However, if you’re printing hundreds or even thousands of pages each day, you’ll want a machine that can keep up with your high volume.
What is your average monthly print volume?
Xerox recommends a print speed of 30 pages per minute (ppm) for businesses with an average monthly print volume of 750 pages. For businesses with a higher print volume, they recommend a print speed of 45 or even 60 ppm.
You can also use the Print Volume Estimator tool mentioned earlier to get tailored recommendations for your business.
To get started, simply enter your business’s name and contact information. Then, answer a few questions about your printing habits. The Xerox Print Volume Estimator will generate a custom report with recommended copier models based on your business’s needs.
4. Colour Output
If you need to print in colour, you’ll obviously want a copier that can handle color prints. However, it’s important to consider more than just print quality when choosing a color copier. You’ll also want to think about speed, cost, and volume.
Color prints tend to be slower and more expensive than black and white prints. So, if you’re printing mostly in black and white with the occasional colour print, you might want to consider a Copier/MFP that offers both options. That way, you can save money on black and white prints while still having the option to print in color when you need to.
On the other hand, if your business does a lot of color printing, you’ll want a machine that’s specifically designed for high-volume color printing. Xerox offers a variety of color Copier/MFPs with print speeds of up to 60 ppm.
To find the right machine for your business, you can use the Print Volume Estimator tool mentioned earlier. Simply enter your business’s name and contact information. Then, answer a few questions about your printing habits. The Xerox Print Volume Estimator will generate a custom report with recommended copier models based on your business’s needs.
5. Leasing Terms
When you’re ready to lease a copier, you’ll need to decide how long you want to lease the machine for. Copier leases typically last between 36 and 60 months. However, the length of your lease will depend on a few factors, including:
– The type of copier you’re leasing
– The features and capabilities you need
– Your budget
– Your business’s growth projections
6. Solutions Compatibility
Another important factor to consider when leasing a copier is compatibility with other business solutions. For example, if you use Xerox ConnectKey Apps, you’ll want to make sure the Copier you’re leasing is compatible with those apps. Xerox offers a wide range of Copier/MFPs that are compatible with ConnectKey Apps, so you’re sure to find a machine that meets your needs.
To get started, simply enter your business’s name and contact information. Then, answer a few questions about your printing habits. The Xerox Print Volume Estimator will generate a custom report with recommended copier models based on your business’s needs.
Conclusion
Now that you know what to look for when leasing a copier, you’re ready to start shopping for the right machine for your business. Xerox offers a wide range of Copier/MFPs to meet the needs of any business. To get started, simply enter your business’s name and contact information. Then, answer a few questions about your printing habits. The Xerox Print Volume Estimator will generate a custom report with recommended copier models based on your business’s needs.
I hope this blog post was helpful in guiding you through the process of leasing a copier! If you have any additional questions, feel free to reach out to me via the contact information below.
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